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The Ultimate Guide To Author Collaboration In Writing And Publishing

The Ultimate Guide to Author Collaboration in Writing and Publishing

Indie authors are generous in sharing information and paying knowledge forward which has given us real competitive advantages. The Alliance of Independent Authors is built on such author collaboration. Others are entering formal collaboration partnerships in writing and publishing. Here is your Ultimate Guide to Author Collaboration in Writing and Publishing

Ever since Apple set up what was then called iBooks and particularly since Amazon set up KDP (Kindle Direct Publishing), soon to be joined by other services like Google Play, Kobo, Nook, and Ingram Spark, authors have shared tech, tricks, and tools with each other.

In traditional, physical bookstore selling, only a handful of titles can be provided for, and the author space is notoriously competitive, but with ebooks, there’s no pressure to sell a certain amount within the first few months. Traditionally published authors may have to compete with each other – for agents, publishing deals, prizes, or co-op as well as shelf space– but self-publishers have nothing to fear from co-operating with other authors. We treat other writers as collaborators, not competitors.

Not just ALLi but the whole self-publishing space is full of entrepreneurial authors opening sharing sales numbers, tools and techniques, promoting each other through blog posts and podcasts, email lists and social networks. When indie authors speak about “author comps”, we mean “comparables” not “competitors”. We enjoy co-optition (co-operating with your perceived competition so that both parties benefit), and know that in working and educating ourselves together, we learn faster, respond and adapt more nimbly. In short, that we do better together than by going it alone.

(As an aside, that's why our self-publishing association is called ALLi and spelled with a small i and big ALL: our members are like the three musketeers in Dumas’s novel, except there are thousands of us, all working for each (i) and each for ALL)

For indie authors publishing digitally in ebook, audio and POD, readers are not a finite commodity, assets to be kept from other writers. We know we enjoy a global marketplace so large that no writer will ever reach all the readers out there, while the right kind of author collaboration in writing and publishing greatly increases the odds of getting discovered, noticed and read – as authors with shared box-sets regularly demonstrate.

Author Collaboration in Writing and Publishing: Project Agreement

By Helen Sedwick, who collaborated with Orna Ross on the ALLi guide Selective Rights Licensing: How Authors Sell Publishing Rights
“When a writing collaboration works, partners inspire and complement one other. The creative process is less lonely. But when collaborations fail, the drama may be as ugly as a Hollywood divorce. For every successful writing partnership, there are dozens of failed ones despite the best of intentions. Not everyone is a team player, and not every team is a winner.
To improve the odds of a successful writing partnership take the time to put the collaboration agreement in writing. Most people resist this idea. Like a prenuptial agreement, it kills the romance. They don’t realize the process of preparing an agreement may be more valuable than the result. If writers do a good job discussing issues at the start, they are less likely to have misunderstandings later.”

So before you jump into any author writing or publishing collaboration, have a thorough discussion about hopes and expectations and include the salient details in a collaboration agreement (see below for an agreement template):

  1. Set out the Paraments of the Project: Fiction, nonfiction, poetry? Create a short outline. Helen recommends drawing what she calls a “creations box”. Draw a box and write down what creations are inside the project box e.g sequels, prequels, and competitive works, and what creations are outside the box and may be used by the partners individually. What will happen to  rejected ideas, characters, scenes, written chapters?
  2. Agree practicalities. What's the deadline? What happens if it's missed?  Will both names appear on the work? In what order and how will they be listed (A “and” B, A “with” B, or A “as told to” B? Will you use a pen name? What about expenses? If one partner pays for research, editing, design, and marketing, does that partner recoup expenses before income is shared? If income never covers expenses, is the other partner obligated to kick in and when? What will happen if one of you gets hit by the proverbial bus?
  3. Put your Ownership and Percentages in Writing. If you don't have an agreement (see below), all partners own equal shares in jointly-created work. This means a collaborator who contributes ten percent of the work gets an equal share of the revenue unless you agree otherwise. Furthermore, each partner has the legal power to sell or license the work without the other partner’s consent. Draw up a written agreement that no partner may sell, license, or transfer any interest in the project without the consent of the other partner and agree your ownership percentages in writing also. Often the collaborator who had the original idea owns the majority interest, even if only a token amount (51%/49% split). If you were equal collaborators in the writing but one collaborator is handling all the marketing, they might get a larger portion of sales. A and B, A with B, or A as told to B typically receive different splits. Will you use a pen name?Each partner should promise that all work contributed will be original, will not be defamatory or infringing, and will not invade privacy or other rights. State also that the parties are collaborating for a specified project and are not creating a general partnership. And finally, if you are in the US, you might want to register the copyright under all names or a penname. (All of this is covered in our sample agreement below)
  4. Set Your Goals for the Project. Each participant should list their goals separately, then come together for a discussion to agree shared goals.
  5. Outline the Writing and Publishing Process. How often will you meet… and how? How will the work proceed? Will one of you writes one chapter, the other the next? Or one does the outline while others flesh it out? In publishing, will one individual handle the marketing, another production and design, for example, or all do a bit of everything? How much time will you give over to brainstorming together?
  6. Assign Tasks: Who will engage editors and designers, do the accounts, negotiate rights licensing contracts, create and manage social media? Get clarity upfront.
  7. Set Ground Rules for Feedback and Disagreement. How will you give and receive criticism and comments? Assume you will have disagreements: how will conflict be handled?
  8. If the partnership terminates, who owns the work? Who has the right to complete the project?

The Ultimate Guide to Author Collaboration: Writing

Photo Credit: Joanna Penn

In March 2017,  four indie authors—Lindsay Buroker, Joanna Penn, J. Thorn, and Zach Bohannon—got on a train in Chicago and headed south to New Orleans. Within a week, they had the first draft of a novel, published a month later as American Demon Hunters: Sacrifice. While J and Zach had co-written together before, the four writers had different writing processes. They started out writing into the dark without an outline, but because they wrote at different paces, they required an outline to continue, meaning compromise on behalf of those preferring to free write.

Clearly, one author writing alone could never achieve something like this.

Joanna talks to one of her fellow authors in an in-depth podcast dedicated to their collaboration here.

The AskALLi team spoke to J Thorn about the emotional side of collaborating. He had this to say:
What’s the hardest part of collaborating emotionally?
“Putting your ego aside is by far the most emotionally challenging aspect of collaboration. You will have ideas that you think are excellent but your partner might not be as excited as you about them. It can be difficult to remember that story trumps feelings and that criticism of your ideas is not a critique of you as a person or writer. And it is impossible to collaborate without getting your feelings hurt at some point. It is the nature of working with another person.”
Any advice or tips to help overcome the emotional barriers?
“Don't react immediately if you feel hurt or slighted. Often, taking a day or two to respond will give you time to feel the sting and then move logically beyond it. It doesn't mean you have to stay silent or ignore your feelings. But taking a deep breath and allowing the disappointment to process will help you to compromise with your partner and continue to move the project forward.”
Find out more about J and Joanna's new course on collaborating here. J also has a new course on how to supercharge your scenes which you can find out more about here.

Themed Collaborative Books

In a similar vein, JJ Toner and five other authors from across the world joined together to release a limited time collection of books. All six authors write WW2 books and have each put one full novel inside their group book. Called The Road to Liberation, the project is intended to mark or commemorate the ending of the Second World War in Europe, 75 years ago, this month.

In JJ's words:
“The process was instructive, uplifting, and totally exhausting 🙂 All six of the authors wrote knockout books, and a few turned out to be really good at marketing. The process was a little bruising at times, but we never fell out, proofreading and editing each other’s work along the way.”

The book will launched on May 5 and will be dissolved in early August 2020 when the six books will all be published as stand alones. If you're interested in the book, you can read it here.

Celebrating the launch

The Ultimate Guide to Author Collaboration: Publishing

Author Collaboration: Shared Email Lists 

Companies like BookBub, Written Word Media, and Open Road Media have been building genre-specific mailing lists with hundreds of thousands — even millions — of readers over the past few years. They’ve done so primarily by offering a curated selection of free or discounted books, and then heavily advertising it all to readers on social media. In other words, they’ve run tons of Facebook ads.

Some authors, on their own, have been able to build mailing lists of tens of thousands of readers in a very similar way: offering a free “reader magnet”, offering that magnet or other attractors through advertising on Facebook, Instagram and—to a lesser extent—other platforms.

Reedsy, an organization that has built its extensive marketplace through social media advertising. Recently in his own excellent weekly email to authors, Reedsy founder Ricardo Fayet asked:

“what if a group of four author friends, writing in the same genre, decided to pool together their resources, offer a free bundle of four books (one each), and heavily advertise that on Facebook?”

Based on his own experience of running ads, Ricardo estimated they’d probably be able to build a mailing list of 100,000 readers by spending $15,000 each or so.

Of course, that’d only be part of the job. This group would then need to find a way to keep this co-op list engaged, and regularly offer it free content — not to mention they’d need to pay to maintain that list. There are also legal implications as to who owns the list. This would probably require creating an actual company (or even a brand) to be responsible for the list (and the data protection). But all that extra effort and cost can be split among four people.

And now whenever one of these authors runs a free or discounted promo, they’ve got a list of 100,000 readers to promote it to. In other words, they’ve built their own mini-BookBub list (to which only four people have access). And as they continued to grow the list, with each book from each of the four, they would make back their initial investment many times over.

Neither Reedsy nor ALLi have seen any authors do this as yet, but it is an idea of one kind of project that becomes possible when authors harness their collaborative power and invest in themselves.

If you're interested in signing up to Reedsy's newsletter you can here.

The Ultimate Guide to Author Collaboration: BookFunnel, Prolific Works and Story Origin 

Please note all pricing and feature information is correct at the time of writing.


Bookfunnel is a delivery platform. It can deliver a variety of items from your reader magnet, advanced copies of your book, ebooks at a conference, or fulfilling your digital sales to readers. But Bookfunnel also has another arm: specifically facilitating cross-promotions. Authors can sign up to be notified of opportunities in their genre. A summary of the promotions available are emailed to you at regular intervals. An accompanying Facebook page also allows authors to showcase bundles. Bookfunnel also has some integrations, for example, integrating with MailChimp to automatically direct subscribers to your mailing list. Last, Bookfunnel also deals with any loading issues. Their software is specifically designed to side load your book onto a reader's device, and if there are any issues, Bookfunnel deal with them on your behalf. Pricing starts from $20 a year and goes up to over $250 depending on the number of features you require and the number of pen names you use.

Prolific Works (formerly Instafreebie)

Prolific Works is a delivery platform like Bookfunnel. Like both the other platforms, Prolific Works enable you to manage your own readers and reviewers by delivering your files straight to them. It also facilitates connecting you with other readers to grow your campaigns. On the basic account, you can set up your giveaways, ARC copies or reader magnets and give away unlimited amounts. With the Plus accounts, you can integrate your mailing list, track the success of your campaigns. With a pro account, you can have more than one pen name and customize your branding.

Story Origin

Like the other two, Story Origin is a delivery platform with extras. Designed for cross-author mailing list promotions, Story Origin facilities a dating service of sorts, enabling authors to find other authors in their genre for joint promotions. Story Origin also enables you to grow and manage review teams for ebook and audiobooks, build your mailing list and increase sales. It has integrations with a variety of mailing lists, meaning you can set it up and it will work for you in the background. Currently, StoryOrigin is in beta mode and free to use. This will change to a 3-tiered pricing plan once it's out of beta testing.

Author Collaboration in Writing and Publishing: Other Ideas

The sky really is the limit when it comes to collaboration. So here are a few other ideas you could consider:

  • “advertise” a perma-free book in the back of each other’s books.
  • Advertise discounts and sales of another author's book in your newsletter or on your social media.
  • Share an ad space.
  • Target a special-sales outlet.
  • Group giveaways, for example, giving away a bundle of ebooks and then creating joint graphics and promoting on instagram. To enter, readers would need to follow all the authors.
  • Create a joint or shared universe. Each author writes a different book or series within the universe or from the perspective of a different character.
  • Create an anthology of short stories from different authors in your genre and promote together.
  • Create an anthology of longer works (novellas or full books) and promote together.
  • Use JJ's method and create a time limited collection of books based on a theme.
  • Host takeovers on each other's platforms, in the form of live events, interviews or group ‘live' sessions on YouTube, Podcasts, blogs or Instagram.
  • Create a singular pen name with multiple authors writing under the same name in order to create a faster pace of publishing.

Author Collaboration in Writing and Publishing: Respect and Communication

Don't let the big stuff slide

If you are feeling unfairly burdened, say so. The sooner the better. While it can be hard to say how you're feeling, the sooner you deal with it, the more likely you are to save your working relationship.

DO let the little stuff slide

Entering into a collaboration means relinquishing control. Your partner may have a different idea or approach to the content of a chapter or a publishing problem. This is good. This is why you are getting together. Have a laugh, especially when everything is going wrong. In every writing and publishing project, there always comes a moment when everything seems to be going wrong, and it often yields good creative outcomes. The point is, you're in a partnership, and like every good marriage, it's about compromise, you can't have it all your way.

Keep Communicating

There are no right answers. The best thing you can do is to keep talking it out with mutual respect and understanding.
“Years ago, a friend told me the motto of a happy marriage,” says Helen Sedwick. “‘I can’t read your f**king mind!' The same is true in author collaborations.”

Author Collaboration in Writing and Publishing Case Study: Triskele

author collaboration in writing and publishing - TriskeleDescribe Triskele for someone who hasn’t heard of your company?

Five individuals working together as an author collective. We look like a small press, marked by distinctive visuals and a cohesive identity. We behave like one, using the Triskele brand as a trusted stamp of quality. But each of us retains the rights to their work. Financial commitments or profits are shared equally.

How does the collaboration work?

We met via online critique sites and liked each other’s style. In 2011, we embraced self-publishing as a team. We read, edit, and encourage development in one another’s writing. It helps that Jane is a successful designer, Kat’s a professional editor and Gilly handles the finances. We generate marketing ideas and champion every book we produce. Although we live in three different countries, we’re good communicators.

What are the biggest lessons you’ve learned in collaborating?

We overstretched ourselves. The original idea was to produce high quality books and support other indie authors. That became a literary festival, book launch parties, an author fair, a review site and constant content production for our blog. Triskele became a weight rather than a buoy. Two years ago, we went back to our core idea and now focus on our own writing. Less stress, better books.

author collaboration in writing and publishing - TriskeleWhat advice would you give to someone wanting to enter into a collaborative relationship?

Aim for the best but prepare for the worst. Trust is vital as is equal commitment, but get it on paper. If someone isn’t pulling their weight, they either step up or step down. Agree on a mission statement and review it regularly. Always be honest if something’s not up to standard. Make your brand identifiable and associate everything you do with quality. Share skills and keep learning.

Find out more about Triskele here.

Author: Sacha Black

Sacha Black is a bestselling and competition-winning author. She writes the popular YA Fantasy Eden East novels and a series of non-fiction books that are designed to help writers develop their craft. Sacha is also a developmental editor, wife and mum. Website: www.sachablack.com


This Post Has One Comment
  1. I’ve been in writing for over ten years now, and I can tell you that sometimes it is challenging to achieve successful collaboration for publication. The world of blogging has been somewhat closed lately and is not available to everyone. I sympathize with those who have been writing a not long time and have not managed to develop a basis for collaborations.

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